Meeting room planning is a vital task for any corporate office. When designing these spaces, it is essential to evaluate actual usage requirements to ensure the final layout meets expectations.
Where to Start? Evaluating Your Meeting Needs
Modern enterprises prioritize innovation, making collaboration and communication a daily routine. Office design can no longer rely solely on a few tables and chairs with a projector to satisfy diverse meeting formats. Here are key indicators to help you start your planning:
Capacity：Plan based on the number of staff or department sizes. A mix of large and small rooms can support various collaborative projects.
Purpose & Frequency：Define spaces by function: formal executive suites, cross-departmental collaboration hubs, brainstorming zones, or private pods for remote video calls.
Equipment：Arrange projection, video conferencing systems, and acoustic solutions based on specific usage needs.
Style：Align with corporate culture. For executive or shareholder meetings, choose sophisticated palettes and grand furniture to create a formal atmosphere.
Budget：Determine budget allocation to balance corporate branding with a comfortable environment.
Case Studies & Recommended Meeting Furniture
Offices should feature meeting spaces of various sizes to adapt to agile and fast-changing work models. AURORA Furniture offers years of expertise to provide comprehensive, "one-stop" meeting room planning and design!
❖ Large Meeting Spaces
Accommodates 20+ people with integrated video conferencing, audio systems, and specialized lighting.
❖ Medium & Small Meeting Rooms
Versatile spaces for executive talks or departmental sessions with various style and furniture options.
❖ Huddle Spaces & Private Pods
Designed for 1–6 people; these are the most frequently used areas, perfect for collaboration, visitor reception, or private calls in phone booths..
❖ Classroom/Training Rooms
Typically used for internal training, featuring mobile furniture that can be easily reconfigured for different learning formats.
《Recommended Furniture》
| Recommended Meeting Furniture | UP! Height-Adjustable Meeting Table | Plane Meeting Table | TS Training Table |
| 4-6 Person Small Meeting Rooms | ● | ● | ● |
| 8-12 Person Medium Meeting Rooms | ● | ● | ● |
| 15+ Person Large Meeting Rooms | Customized Designs | ● | |
| Recommended Tables & Chairs | Buddy and various task chairs | Lift, Sagittarius, and various task chairs | Flip and Executive chairs |
Open and Multi-functional Meeting Spaces
Modern discussions are no longer confined to enclosed rooms. Setting up discussion zones near workstations facilitates instant communication and doubles efficiency.
Placing collaborative tables near workstations helps colleagues discuss quickly and efficiently.
Booth sofas or semi-open lounge areas support spontaneous meetings throughout the day.
In the future, meeting layouts will be integrated into public and social zones, allowing employees the freedom to choose the right space and effectively boosting productivity!
AURORA Furniture provides meeting room design, furniture recommendations, and integrated engineering services. Please leave a message below or call 0809-068-588 for professional assistance.
